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Written by Sophie Baker
In our digital age, hard copies are generally a thing of the past unless you’re paranoid. However, a little paranoia is a good thing and it is of the utmost importance that a small business backs up its files.
Practically every business has gone digital in some way, from emails to accounting and payroll programmes. Keeping copies of your documents is important for tax reasons as well as for recording purposes, and just ask anyone who’s lost all their emails, contacts, and digital invoices what a pain it is for the business going forward.
There are several options you have for backing up your files.
Back-up storage devices
Purchase a backup storage device that is large enough for all your current and future documents – at least twice the size of your hard drive. External hard drives are the easiest option. When you plug the device into your computer, set it as your backup device. With a Windows computer, you can set everything up so that it automatically backs up your files when you plug that hard drive in.
A server
Set up a server in your office onto which all your employees must save copies of their documents. Since the server is an additional computer, it will also be important to make a backup of its contents, so though this option is convenient for all involved, it does involve an additional cost.
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